Cut
Remove duplicate, dormant, or unauthorized spend with no approved business job.
Shadow spend
Visibility and governance solve different problems.
Personal-card purchases, team subscriptions, and unsanctioned AI can create cost, security, and continuity risk. Review the business job before standardizing or cutting it.
Primary decision: Cut / Standardize / Keep / Replace.
Standardize
Move useful work into an approved capability when economics, security, and user need support it.
Keep with governance
Some teams need a distinct tool. Assign an owner, policy, budget, and review path.
Replace
Use the replacement gate when a different way of delivering the job is being considered.
Bring hidden spend into view without breaking useful work.
Start with team subscriptions, personal-card charges, and unowned AI usage.